Registered Office Change- An Overview
Changing the registered office address of a private limited company involves the process of relocating the company’s official address from one place to another. This change can be within the same city, from one city to another, or even from one state to another. Here’s a brief overview of the process for changing the registered office of a private limited company:
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- Reasons for Change: The registered office change may be driven by various reasons, including business expansion, operational convenience, cost considerations, market accessibility, or the need to be closer to stakeholders.
- Board Resolution and Shareholder Approval: The board of directors must pass a resolution proposing the change of the registered office. Subsequently, shareholders’ approval is obtained through a special resolution during a general meeting.
- Special Resolution: Changing the registered office requires the approval of at least 75% of the shareholders’ voting rights. This ensures significant decisions related to the company’s official address are made with substantial consensus.
- Filing with Registrar of Companies (RoC): After obtaining shareholder approval, the company must file necessary forms, such as Form INC-22, with the Registrar of Companies (RoC) within 30 days of the change. This filing notifies the RoC about the new registered office address.
- Legal Compliance: The registered office change process must adhere to the provisions of the Companies Act, 2013, and other relevant laws. Any changes that violate legal requirements or provisions may not be approved by the RoC.
- Communication with Stakeholders: After the change is approved and completed, the company must update all its official communications, documents, stationery, website, and other materials to reflect the new registered office address.
- Implications and Notices: The company should notify government authorities, banks, financial institutions, vendors, customers, and other stakeholders about the change of registered office address to ensure continued business operations and regulatory compliance.
Change Your Registered Office Anywhere with Ease Starting at Rs.1,499/-
Remember, changing the registered office address is a significant administrative step that involves adherence to legal procedures and effective communication, Contact us to get assistance.
What You Will Get?
Resolution Drafting
INC-22 Filing
New Master Data
Documents Required for Registered Office Change
Board Resolution
Rent Agreement/ NOC
Utility Bill
Photos of Office
Incorporation Documents
Digital Signature
Benefits of Registered Office Change
Operational Convenience
Changing the registered office address allows a private limited company to select a location that is more strategically situated in terms of accessibility to clients, suppliers, and business partners. This can lead to improved operational efficiency and convenience.
Enhanced Image and Credibility
Relocating to a more prestigious or central location can enhance the company's image and credibility in the eyes of clients, investors, and stakeholders. A well-chosen registered office address can convey professionalism and reliability.
Adaptation to Business Needs
Changing the registered office address provides the company with the flexibility to adapt to changing business requirements. Whether it's expanding to a new market, consolidating operations, or optimizing costs, the registered office change aligns the company's physical presence with its evolving business goals.
How we work?
Step 1: Consultation with Expert
Step 2: Preparing the Documents
Step 3: Filing Returns
Step 1: Consultation with Expert
Our expert will call you after your contact form submission, then after consultation you will submit all the required documents to us for further processing.
Step 2: Preparing the Documents
After your documents submission we will prepare all the resolution and other documents.
Step 3: Filing Returns
The process will be completed after filing INC-22 on MCA portal.
Are you still confused?
Our team of experts can help you out finding the best solution for you. Contact us today!
Frequently Asked Questions
Companies might change their registered office address due to business expansion, operational convenience, cost considerations, market accessibility, or regulatory requirements.
A special resolution is a formal approval mechanism where at least 75% of the shareholders present and voting agree to a proposed change. Changing the registered office requires a special resolution to ensure that significant decisions affecting the company’s official address are made with substantial consensus.
The process involves obtaining board approval, passing a special resolution during a general meeting, filing Form INC-22 with the Registrar of Companies (RoC) within 30 days of the change, updating official communications, and notifying stakeholders about the new address.
Yes, a private limited company can change its registered office from one state to another. However, such changes require additional approvals and adherence to legal procedures, as per the Companies Act, 2013.
Changing the registered office requires compliance with legal provisions to ensure transparency and accuracy. Notifying the RoC and other authorities helps maintain compliance with regulatory obligations and avoids legal complications.
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